EFSS: the benefits of
‍‍Enterprise File Sync & Share

Your company data is your most valuable asset. At the same time, you must exchange large amounts of information with partner companies and colleagues every day. A solution for synchronizing files and documents across devices and securely sharing them with other people, both inside and outside the company. 

EFSS systems typically use centralized online storage in a cloud (either public or private) to protect data. Access to these files happens through standard web browsers and device-specific client software for synchronization.

Originally, EFSS systems aimed to provide a secure and efficient alternative to email-based transfer of large files, keeping inboxes from overflowing while improving security.

EFSS solutions offer a wide range of benefits for companies, particularly in the areas of safety, efficiency, convenience and control.
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In the area
‍increased safety

• Encryption: Files are encrypted during transmission and storage, ideally end-to-end, i.e. they are already encrypted on the user's device before they arrive at the cloud provider's data center.
• Access control: Comprehensive rights and role systems provide granular control over access to files and folders, including temporary access and 2-factor authentication.
• Monitoring and audit logs: Monitoring functions record accesses, downloads and approvals, which creates full transparency about who did what with which file and when.
• Protection against data loss and ransomware: File versioning and backup features protect against accidental deletion or hacker attacks. Remote deletion is also possible.
• Compliance: Secure EFSS solutions help meet strict compliance requirements (e.g. PCI DSS, HIPAA, HITECH, GDPR).

Comfort
‍and flexibility

• Highest level of safety: Files can be accessed and edited from anywhere and on any device (laptop, tablet, smartphone), even offline.
• GDPR compliance: Many EFSS solutions offer APIs for integration into existing business processes and applications (e.g. MS Teams, Outlook).
• Reliability: Visual and functional adjustments, such as branding and plug-in systems, are possible.

• Email delivery: Although email is still a common means of quickly exchanging files, it often does not meet current security standards and can involve high administrative costs, especially when it comes to large files. EFSS offers a more secure alternative that can also handle very large files.
• Enterprise File Sync and Share (EFSS): In contrast, EFSS solutions are specifically designed for business requirements. They provide comprehensive management tools for IT managers to maintain control of networks and data and mitigate inherent security risks.
  
  The focus is on security when transferring and storing files in the cloud, often with options for a private cloud that keeps data in the hands of the company. Professional EFSS tools are designed for collaboration and include version management and functions for resolving version conflicts.
  
  Some solutions are also available as Managed File Transfer (MFT) system known or complement this.

EFSS is of great benefit to any company that wants to securely store, manage and send its data while ensuring compliance with data protection regulations (such as the GDPR).

• Data protection through technology design and default settings: Privacy by Design and Privacy by Default ensure that users automatically work in compliance with data protection regulations.
• Comprehensive logging and audit logs: An integrated reporting tool provides information about all file accesses at any time and enables all transactions to be traced.
• Customizable and integrable solutions: The ability to visually and functionally adapt the EFSS solution (e.g. white labeling, plugins, API integration) and to integrate it into existing IT infrastructures facilitates acceptance and rollout.
• Dedicated Support and Development: Comprehensive support from Germany.